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What you need to know about data backup in Roseville
Even the best-run IT infrastructure is almost certainly going to experience issues from time to time. This includes major public cloud platforms. Nobody is necessarily “to blame” for these issues but everyone who runs IT infrastructure has a responsibility to prepare for them and that includes using data backups effectively. With that in mind, here is a guide to data backup in Roseville.
You should only backup active data
The basic idea of data backups is that you make an exact copy of your production data so that you can replace any data which is lost or corrupted. Dormant data is clearly not in production and therefore does not need to be backed up. In the old days of backing up to tapes, “just taking a copy of it anyway” was not necessarily a bad approach, but if you’re working in the cloud, especially the public cloud (or even just backing up to a cloud), then it definitely is.
Remember that the underlying principle of the cloud is that you use what you need, no more, and cloud billing reflects this, especially in the public cloud. If you’re continually backing up data which should be in an archive then you’re using up extra bandwidth and paying extra for fast storage when you could be paying for the slow storage which is perfectly suitable for data archiving.
You can and should move data between backup status and archive status
Some data is “evergreen” and used continually, although even this tends to need to be updated to stay truly fresh. Most data, however, has an effective expiry date. The challenge is to work out what it is.
If you are stuck with a mound of “legacy” data, which nobody seems to need or want but which cannot be deleted because nobody will authorize it “just in case”, try putting it in an archive. Leave it there until either somebody complains or the longest, relevant compliance deadline has passed. Then hit the delete button.
To prevent this situation from happening in the future, you need to make sure that you apply robust data governance policies and practices to all your data, not just your sensitive data. Every data item should have an owner and every owner should be responsible for making sure that data is kept in production systems only for as long as it is needed and then either deleted or archived.
You generally want three copies of your data
It has long been standard practice to keep three copies of data, one production copy and two backups. In the old days, one backup was kept on-site and the other one off-site. These days usually one backup will be in an organization’s main cloud and the other one will be in a second cloud. The “on-site” copy makes for easy restores in standard situations (in other words, gets users out of a fix when they accidentally delete data they need). The off-site copy protects against more serious situations, like the loss of your main site.
In principle, there is nothing to stop you taking extra data backups, but for most organizations, there is unlikely to be anything gained by doing so. Quite the opposite. Extra backups of sensitive data pose extra security risks. Extra backups of any data incur extra costs for both bandwidth and storage. They also mean prolong both the backup and the restore processes.
A smart data backup strategy can increase speed and reduce costs
Effective use of compression can reduce the volume of data you need to transport from A to B. You need to be careful not to overdo this, as it can result in a loss of quality, but, in moderation, it can be very useful. Similarly, combining full backups with partial backups (only backing up data which has changed either since the last backup or the last full backup) can also reduce the volume of data you need to transport and store.
Standard data-protection laws apply to data backups as well as to production data
This in itself hopefully does not come as a surprise. The key point to remember, however, is that responsibility for complying with laws/regulations lies with you, not with any vendors you use. It is your job to apply robust processes and to exercise appropriate supervision over any IT services vendors you use. For this reason, it’s best to look for a data backup provider in Roseville, or at least near Roseville, as opposed to a data backup provider that offers services in Roseville, but which is actually based elsewhere.
If you’d like to speak to a reputable and experienced data backup provider in Roseville, please click here now to contact Salient IT.